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Facilities Coordinator

Core Business Services
CAN001J0 Requisition #
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Your key responsibilities
  • Managing a high quality, client-focused Executive conference room service while providing enhanced hands-on support for state-of-the art meeting spaces
  • Completing regular housekeeping checks throughout all Executive conference rooms to deliver a consistently seamless meeting room experience to all internal and external users
  • Ensuring the meeting rooms are managed to the highest of standards, and report all deficiencies to the Facilities & Hospitality Supervisor in a timely manner
  • Liaising closely with the IT and Audio-Visual teams to provide technical service support as needed (including Wifi assistance, putting away Mics etc)
  • Being the first point of contact for any room issues, providing a prompt and appropriate response and working to determine a timely resolution
  • Ensuring meeting spaces have sufficient supplies through collaborating with the catering and facilities teams
  • Verifying room setups prior to the start of each meeting to ensure customer expectations are satisfied
  • Handling on-floor conference room activities, both visually and through the reservation system, and being aware of all details such as meeting start and end times, number of attendees in the room, food and beverage orders, etc. Advise the appropriate staff members of changes in meeting room status, special requests, etc.
  • Participating in scheduled team meetings, reviewing upcoming events, discussing relevant logistical matters and identifying any potential executional challenges
  • Meet and Greet clients and EY personnel before all events and VIP meetings
  • Check in with Receptionists go over daily run down of events and meetings
  • Ensuring before/after meetings and events are properly set up, communicated as necessary and executed, staying as required
  • Ensuring all large lunches are served on time in the lounge/terrace, clearing when necessary
  • Complete meeting and event bookings, share availability as requested
  • Monitor storage concerns and book additional rooms when storage room is full

Skills and attributes for success

  • The individual in this role must have strong organization skills with an attention to detail

To qualify for the role you must have

  • Demonstrates sound judgment regarding confidential and sensitive matters
  • Projects a positive and professional image
  • Demonstrates positive attitude
  • Strong problem analysis/solving abilities
  • Excellent time management
  • Strong team player
  • Ability to problem solve independently
  • Strong interpersonal skills including oral and written communication, active listening, team spirit
  • Ability to work under pressure and in a busy team environment
  • Strong organizational skills and attention to detail 
  • Strong knowledge of MS Office Products, Outlook, and Internet
  • Strong verbal and written communication skills in both languages (English & French)

What working at EY offers

At EY, our Total Rewards package supports our commitment to creating a leading people culture - built on high-performance teaming - where everyone can achieve their potential and contribute to building a better working world for our people, our clients and our communities. It's one of the many reasons we repeatedly win awards for being a great place to work.

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future.  Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

  • Support and coaching from some of the most engaging colleagues in the industry
  • Learning opportunities to develop new skills and progress your career
  • The freedom and flexibility to handle your role in a way that’s right for you

About EY

As a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. Recognized as one of Canada's top employers, EY continually strives to be a great place to work and with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality. 

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

Make your mark. Apply today.

EY is committed to inclusiveness, equity and accessibility.  We encourage all qualified candidates to apply.

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