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Core Business Services - Enterprise Support Services - Secretary - Administrative Entry

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Core Business Services
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SHA0011S Requisition #
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Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.
 
Join our Enterprise Support Services (ESS) team and you will provide comprehensive, quality administrative and support services for all of our EY member firms. Our ESS professionals span a wide range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.
 
With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Major Responsibilities/Duties

 

·           Be responsible for Partners’ calendar management, requiring interaction with internal and external executives, as well as consultants, to coordinate a variety of complex executive meetings.

·           Answer phones and direct all incoming calls to appropriate party promptly and efficiently.

·           Assist  Partner/Executive Director/Director with preparation of presentation materials.

·           Assist Partner/Executive Director/Director with travel plans and logistics arrangements.

·           Prepare Managers/Senior Managers Partner/Executive Director/Director’s expense report and time report accordingly

·           Populate and continually update client database as required.

 

The position holder will perform other responsibilities and tasks as required to achieve the agreed performance outcomes.

 

 

Objectives/Measurements

 

·           Success against metrics set in conjunction with AS Team Supervisor

·           Successful execution and management of agreed projects

·           Positive feedback from the stakeholder groups regarding the services provided

·           Positive feedback from team

 

 

Skills & Competencies

 

·           Bachelor Degree at least.

·           Preferable gained from international and sizable foreign enterprises or joint ventures.

·           Excellent knowledge of MS Word, Excel and PowerPoint.

·           Excellent telephone and interpersonal communication skills.

·           Experience in proper training on secretarial work is an advantage.

·           Excellent English spoken and written skills.

·           Self-disciplined, mature and able to work independently.

 

 

Years of Relevant Experience

 

·           Above 3 years working experience

 

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