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Facilities and Real Estate Administrator (Contract Role)

Core Business Services
JOH001VH Requisition #
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Facilities Management

1.       Administration of Facilities Management and related matters

a.       Outsourced Service provider (Tsebo, and others) – FM and Catering

b.      EY Vendors

c.       BRET and vendor on-boarding process support

2.       Facilities Management related payments

a.       Monthly FM payments

b.      Monthly variable expenditure payments – Tsebo (PTCs etc.)

c.       Receiving rent and related invoices from suppliers monthly

d.      Loading of invoices for payment

e.      Follow-up  on approvals

f.        Payment confirmation – work  with Finance and use monthly payment file and reconciliation

a)Check contracts

b)                        Check variable costs – free issues, other consumption, projects

g.       Check utilities and other variable costs

3.       Allocation of invoices to correct codes

4.       Mercury finance system support and administration

a.       Opening of new codes for FM and RES

b.      Income Statement review

5.       Income Statement review and analysis

a.       Budget to Actual comparison

b.      Red flag excessive or unknown costs allocated to either FM and/or RES I/S

6.       Procurement of Assets

a.       Documentation and process hand-over – Confirm value of asset triggering F/A process – R5,000 (item)

b.      Input to Finance Asset register

c.       Disposal of Assets and related activities e.g. Donations

d.      Ad-hoc procurement transaction – annual payments of subscriptions e.g. DSTV, Licences, Radio Licences

7.       Additional FM support:

a.       ERS updates and administration

b.      ERS – catering menus updated

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