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TSS Associate Virtual Classroom Learning Admin with English

Core Business Services
WRO002XF Requisition #

EY Global Delivery Services means 38.000 specialists providing globally IT, HR, finance, project management and strategic business services to EY member firms. In addition we deliver support and solutions to clients from all over the world.

Job Summary:

Talent Shared Services (TSS) is a core service line within the Global Delivery Services organization, providing multiple HR support services including Recruitment support, Onboarding support, People Data Administration, Learning Administration, Cross Border Travel, Global Mobility and Performance Management support to EY member firms. TSS provides services to country, sub-area, area and global people teams and other EY stakeholders involved in HR, L&D and recruiting transactions and associated administration, reporting and people infrastructure. These services are delivered from our centers in Dalian, China; Kerala and Bangalore, India; Wroclaw, Poland; and Manila, Philippines. TSS team delivers consistent, high-quality and operationally efficient HR transactional services to EY through a globally efficient and effective network of GDS centers.


Learning Admin function is a part of the broader Talent Shared Services (TSS) and is primarily focused towards managing end to end Learning administration for the Talent team to deliver the training in all areas across EY.


The TSS Associate – VC Learning Admin is responsible for providing live session support for the Virtual Classrooms conducted Globally. They are also responsible to support the Deploy Admin activities as per the defined processes & procedures within the agreed service level agreements. The role is also responsible to build & maintain positive and productive relationships with other team members and customers.


Essential Functions of the Job:


The key function of this position is to co-facilitate/host the Virtual Classroom learning via the WebEx platform and attend to functional inquiries/requests/transactions as assigned (including inquiries or requests via telephone or email) in accordance with established policies and procedures. Follows through on commitments and takes responsibility for results; effectively prioritizes assignments; identifies and reports barriers and issues to Supervisor. Identifies potential areas for process improvements and makes recommendations to Senior and Supervisor roles. 


  • Creating and managing Scheduled Offering (Class), with a specific start and End date & time, Location, Instructor etc... to deliver the Course content effectively, based on the request received from the regional Talent Team
  • Roster Management: Managing the Registration/Cancellation for the Scheduled Offering’s (Classes).
  • Notifying the employees through various communications (email) on the upcoming classes which they have registered for (eg: Registration notification, Joining Instruction, Leader Communication etc...)
  • Pre-Preparation Hrs to host sessions
  • VC Producer Hosting the Session
  • Post session reports
  • Processing the Completion/Awarding credit for the Learners attending the Scheduled Offering (Class) based on the allocated hours of the session
  • Preparing and sharing the evaluation summary report for the class conducted based on the survey result provided by the participants
  • Handling the Learning related queries received through Service-Now
  • Liaise between the Learner and the Talent team
  • Establish clear understanding of the EY Learning process flow and related activities
  • Strictly follow the Learning Admin process map, procedures and Work instructions to execute the assigned requests appropriately
  • Strict adherence to the defined Service Level Agreements (SLAs)
  • Ensure quality compliance as per the defined standard Global process model
  • Follows through on commitments and takes responsibility for results; effectively prioritizes assignments; identifies and reports barriers and issues to Supervisor
  • Assists with GDS initiatives and other projects as assigned 
  • Ensures GDS organizational policies and processes are followed

Knowledge and Skills Requirements:

  • Strong communication skills to cater to a Global audience, interpersonal skills and customer orientation; works effectively with others
  • Good interpersonal skills and customer orientation; works effectively with the team
  • Displays positive attitude; meets challenges and changes with an open mind, demonstrates commitment to the job 
  • Should essentially possess analytical and problem-solving skills
  • Pro-active and always pay attention to detail – this is critical when it comes to huge volume of transactions to be processed
  • Flexible and dependable; willing to adjust work schedule as necessary to meet peak demands and customer requirements 
  • Proficiency with HR Technology (Success Factors, Service Now, or any other learning management system knowledge is an added advantage)
  • Sound knowledge of WebEx Technology or any other Virtual platform knowledge (Zoom, Me two)
  • Proficiency in standard technology such as Out Look, IE, Windows, Excel, Word, PowerPoint, Access is necessary

Other Requirements:

  • Other Language proficiency to be considered based on region/centre specific requirements
  • Flexibility in working hours to accommodate multiple time zones as needed

Job Requirements:

  • Bachelor’s Degree in Commerce, Business Administration, Human Resources or related discipline required.
  • Diploma in Human Resources will be an added advantage
  • 0 - 4 years’ work experience preferred including prior Shared Services / BPO and / or HR Operations experience

Certification Requirements:

  • Certification / training in hosting WebEx / Zoom / MS Teams sessions will be an advantage

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

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